USDA Information


As a part of The Emergency Food Assistance Program (TEFAP), the Food Bank distributes USDA commodity products to crisis response programs, emergency pantries, shelters and soup kitchens feeding the homeless. Authorized programs must follow required procedures and guidelines. Both the Food Bank and OKDHS conduct on-site reviews of facilities approved to help low-income individuals through the TEFAP commodities program. Here are a few documents to help pantries or on-sites participating in the commodities program.

USDA Overview
As a part of The Emergency Food Assistance Program (TEFAP), the Community Food Bank of Eastern Oklahoma distributes USDA commodity products to crisis response programs, emergency pantries, shelters and soup kitchens feeding the homeless.

Civil Rights Online Training
Click here for the Civil Rights Online Training and required test. For more information, contact Phyllis Holmes at pholmes@okfoodbank.org or 918-936-4546.

Federal Poverty Guidelines
The USDA products may be distributed ONLY to low-income households in an emergency situation. Income eligibility is generally determined by using the Federal Poverty Guidelines found in this document. For more information on these guidelines or for updates, visit the site for the US Department of Health and Human Services

Temperature Log
This is a sample temperature log to help maintain a safe temperature for cold storage.

Finding your Past Invoices through Agency Express
If you have misplaced any invoices, which are required to be on file at your program site for four years, you can quickly retrieve them online while shopping.

Sample Intake Form
This is an agency intake form example as a guide for revising or developing a form. Each program determines these specific requirements based on its own mission and operations. As a reminder, please review the following section on the Food Bank guidelines regarding Social Security Number collection.

Food Bank Guidelines Regarding Social Security Number Collection
Educate yourself on why the Food Bank does not require social security numbers on client intake numbers.

Justice For All Poster
Prominently display poster where it is visible to all program participants.

USDA Donated Foods (TEFAP) Food Pantry Review Form

USDA Donated Foods (TEFAP) Soup Kitchen/Shelter Review Form
These two forms are used by the Oklahoma Department of Human Services in their independent review of programs authorized to distribute commodities.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410

(2) fax: (202) 690-7442

(3) email: program.intake@usda.gov.

This institution is an equal opportunity provider.